Real estate client intake & feedback form tracking
Real estate client intake form email tracking and property viewing feedback your clients fill inside Gmail — see exactly who responded and remind the rest in one click.
Sound familiar?
- ✕New buyers and sellers never get around to filling the intake form
- ✕Viewing feedback is scattered across texts, calls and half-remembered notes
- ✕You can’t tell which clients still owe you a form
The old way vs. the Formailo way
Capture what you need without the chase.
Before Formailo
Form link → ignored → chasing clients by phone
After Formailo
Form inside Gmail → completed fast → one-click reminders to non-responders
What agents use Formailo for
Client intake forms
Buyer/seller needs, budget and timeline upfront.
Property viewing feedback
Structured feedback right after each viewing.
Onboarding questionnaires
Everything you need to represent a client.
Offer & document acknowledgements
Verifiable, timestamped sign-offs.
Open-house RSVPs
Know who’s attending each showing.
Post-close surveys
Capture reviews while clients are happy.
See who responded — remind only who’s left
Per-client response tracking
See which clients completed an intake or feedback form, who opened it, and who hasn’t — by name — so nothing slips through the cracks.
- ✓Responded / opened / ignored per client
- ✓Live status as forms come in
- ✓Export to CSV for your CRM
One-click reminders
Nudge only the clients who haven’t responded — with the form embedded — so you collect intake and feedback without the phone tag.
- ✓Reminds only non-responders
- ✓Form embedded in the reminder
- ✓Free plan to get started
What agents see
Agents who stopped chasing forms
“Buyers fill the intake right from their inbox — I walk into the first meeting already knowing what they want.”
“Viewing feedback finally lives in one place, and I can see who hasn’t sent it yet.”
“Post-close review requests get answered now because there’s no link to click.”
Real estate form tracking questions
Each client gets a unique token in their email. When they submit, it’s recorded against their name — so you see exactly who responded, who opened, and who hasn’t.
No. Clients open the email and complete the form right inside Gmail — no signup, no login.
Yes — one click reminds only non-responders, with the form embedded so they can complete it on the spot.
Yes — the free plan includes 100 emails/month and 3 forms with per-client tracking and reminders.
Collect intake & feedback without the chase.
Start FreeNo credit card required · Free forever plan available